Manuscript Preparation for Submission

When preparing your manuscript for the submission to the European Journal of Digital Health (EJDH), please generally adhere to the APA (7th edition) guidelines that you can find here: https://apastyle.apa.org/style-grammar-guidelines.

Every submission to the EJHC must include at least two files: A title page and the manuscript. The required content of these files is described on the following pages along with some especially important points from the APA guidelines.

General Formatting

This applies to the manuscript as well as the title page:

  • The title page and the manuscript (including abstract, tables, figures, and references) are to be submitted in Microsoft Word, OpenOffice, or RTF document file format.
  • Font: 11-point Calibri, 11-point Arial, 12-point Times New Roman or 11-point Georgia
  • Line-spacing: double-space
  • Use Title Case for Headings (https://apastyle.apa.org/style-grammar-guidelines/capitalization/title-case).
  • Insert page numbers in the top right corner. The page number should be included on all

Title Page

The title page must contain the following information:

  • Title
  • Author Information (see below)
  • Author contributions
  • Disclosure of AI use
  • Declaration of possible conflicts of interest
  • Funding statement
  • Ethical Approval statement (if applicable)

Author Information

Please provide the following information for all authors:

  • Name
  • Affiliation (Department, University, Country):
    • Please list the affiliation that was relevant at the time the study was
    • No more than two affiliations may be added per Dual affiliations can only be added if the two institutions both contributed substantial support to the study
  • ORCID iD (if available)

Please provide the following information for the corresponding author:

  • E-Mail address

Furthermore, make sure to include the following sections on the title page:

  • Author Contributions: Specify the contribution of each author to the manuscript by using the following template (only authors should be listed in the author contributions; other persons—e.g. data collection support—may be mentioned in the acknowledgements):

- Conceptualization (main idea, theory): Funding acquisition:

- Project administration:

- Methodology (design, operationalization):

- Data collection:

- Data analysis:

- Writing – original draft:

- Writing – review & editing:

 

Conflict of Interest Statement

Explicitly declare, whether there are any conflicts of interests associated with your manuscript. Also explicitly state if you think that there are no conflicts of interest.

 

Declaration of AI use

Explicitly declare if and how AI was used (e.g., copy-editing, coding support). Please see the AI policy for more information.

 

Funding Statement

Explicitly mention, who (institution, sponsor, funding) provided the necessary funding for the research presented in your submission.

 

Ethical Approval

If human subjects are involved in your research, please indicate whether the research project was approved by an ethics committee or an institutional review board and provide the name of this body as well as the approval number (if available). If ethics approval was not sought, or if an exemption was granted for the research by the ethics body, these circumstances should be explained. If the approval has not yet been collected (e.g. in the case of a registered report), authors should indicate how they plan on obtaining the ethical approval and consent.

Also explicitly state, if you think that no ethical approval was necessary for your research.

 

Manuscript

First Page

The first page of the manuscript must include the title of your submission, the abstract (max. 250 words), the wordcount (only main text, without tables and reference list), and suitable keywords for your article (min. 3).

 

References

  • Include non-breaking spaces around mathematical operators (e.g., “M = 2”, “p = .05”, “p < .01”).
  • Round means and SDs for data measured on integer scales to one decimal (e.g., 4; also in tables and figures).
  • Round other statistics to two decimals (also in tables and figures).
  • Report p-values to three decimals (e.g., “p = .005”, “p < .001”).

These are just the most common rules. For a comprehensive guide on how to report statistics in APA style, see: https://apastyle.apa.org/instructional-aids/numbers-statistics-guide.pdf

 

References

 

Tables and figures

Tables and figures must be placed at the end of the manuscript file and numbered in the order they appear in the text. An in-text callout (example: “[Figure 1 here]”) must be inserted on a separate line just after the paragraph where each figure or table should appear.

Tables

  • Use the same font in tables as in the rest of the
  • Only use horizontal lines and

Figures

  • Use a non-serif font in Font size should be equivalent to the font size of the text.
  • Make sure that your figures have a high If possible, provide them in .svg format.

Generally, tables and figures should be formatted according to the APA standards.

 

Language

  • Make sure that British English spelling or American English spelling (no combination) is consistently used throughout the manuscript and all supplementary material. It should be noted that no language-editing is performed by the manuscript after acceptance, so make sure your manuscript if free from textual errors.
  • We advise all authors to send their manuscript to a professional language editing service before handing in the final version of their manuscript.

 

Anonymisation

Make sure that the manuscript is anonymised to ensure a double-blind review process:

  • Omit mentions of concrete project identifiers (e.g. names, numbers, ) in the manuscript.
  • Make sure no identifying information is included in the
  • Keep references to your own previous publications in the text, but ensure that the wording does not explicitly link these works to you (e.g. avoid sentences such as “In our previous study (Surname & Surname, 1999), […]” and rephrase to “In previous studies, it has been found […] (Surname & Surname, 1999).”).
  • We follow, the ACL anonymity and preprint policy. Submission are anonymous during review, but authors are free to post and discuss non-anonymous preprints at any time, for example on org, medRxiv.org or osf.io. Reviewers will be asked if they can guess the author(s) of a manuscript, and associate editors will prioritize reviews by those who are not aware of the author identities. Perhaps needless to say, an anonymous EJDH manuscript can not refer to a preprint due to anonymity constraints.

Supplemental Material

We strongly encourage authors to submit supplemental material that contributes to the understanding of their work. As an online journal, EJDH  can publish all types of supplemental material. The idea of online supplements is to provide information that is not essential for the basic understanding of the article but nevertheless offers additional insight to instruments, measures, datasets, statistical models, etc.
Supplements will be published online as received from the author(s) without any conversion, testing, or reformatting. They will not be checked for typographical errors or functionality. The responsibility for the content and functionality remains entirely with the author(s).

Supplement files will be subjected to peer review along with the article itself. The number of supplement files is limited to 10. The file size should be kept as small as possible, not exceeding 10 MB in total . All file formats are accepted with the exception of executable files (e.g. .exe, .com, or .msi). Following the online instructions, submit the supplement files in a single zip file separate from the other files that are part of your submission.